preproom.orgThe online science prep room
You are here: Home > Privacy Policy
Privacy Policy

Who Are We?

We are Preproom.org and we operate 3 websites from the UK that provide support and resources for school science technicians:

www.preproom.org - our main website with several thousand pages of content including science practicals, links, tutorials and other resources. We also allow people to sign up to our monthly newsletter from this site. This site was launched in 2007.

community.preproom.org - is our community website that uses XenForo software to provide forums for science technicians to discuss all things science as well as general discussion in schools. This site was launched in 2015.

www.techognition.org - this is a campaign website that was first run in March 2018 to celebrate the diverse range of duties that school science technicians undertake on a daily basis. We are planning on running the campaign again in 2019. The TECHOGNITION name, logo and associated content is © preproom.org 2018.

Due to the nature of the sites we run, we do collect and hold minimal personal data but we only use it for the purposes you have agreed to and we will never pass your information on to others.

Types of Data We Collect

Monthly Newsletter

We send out a monthly newsletter to several thousand technicians each month. On our newsletter sign up form we ask for the minimal amount of information required which is just your email address. Users can unsubscribe from the newsletter at any time by clicking the unsubscribe link in the email or emailing us at support@preproom.org. This mailing list is primarily used for our monthly newsletter but occasionally we may send those on the mailing list important information in relation to our websites.

From September 2018 we introduced a new feature in the neweletter called Technician Spotlight. Technicians are invited to complete this form if they wish to take part. We will only use the information supplied in this feature.

Community

When joining our community, users are required to fill out a short registration form. The minimum personal information that our forum software requires is an email address and date of birth. This is stored securely on our server. Members can personalise their profiles as they see fit but we advise that they use an anonymous username and refrain from entering personal information in posts such as contact details.

We moderate the forums on a daily basis to make sure they are being used correctly. Any abuse of our community terms and rules will result in termination of the account.

If a user wishes to close their forum accounts they can email support@preproom.org. To maintain the integrity of the forums we can only anonymise forum data but by doing so the user is no longer identifiable.

Our forum software also collects IP addresses. This is standard in most forum software and it allows us to ban users who may be using the forum inappropriately.

Techognition

Our #TECHOGNITION event first took place in March 2018. Technicians were encouraged to upload photos of themselves and colleagues performing day to day tasks in their prep rooms. So we know who owns each photo we asked them to supply their names and email addresses so we can easily remove them on request if asked to do so.

All of the above data is stored securely on our servers and we make regular backups of data on an encrypted hard drive so we can restore data quickly in the event of a system failure.

Google Analytics

We use Google Universal Analytics on all of our sites. This is a widely used service that allows us to monitor how our sites are being used. This is completely anonymous and we do not collect any personal data with this service.

Cookies

All of our sites use cookies to provide essential functionality and user tracking. More information can be found about the cookies we use on our Cookie Policy.

Access to Your Personal Information

You are entitled to view, amend or delete any of your personal information that we hold. Email your request to our Data Controller at admin@preproom.org and we will deal with your request promptly and with full cooperation.

Changes to this Privacy Policy

We may change this privacy policy from time to time as we launch new features on our sites.

This policy was last updated on 02/09/2018.